You can read Suffolk County Council's statement on our website.
![Councillor Peter Gould](/image-library/peter-gould-ws-hr-1.xb6cb8b20.jpg?width=470&height=256&fit=crop&quality=75&format=webp)
You can read Suffolk County Council's statement on our website.
Download the Children and Young People's (CYP) privacy notice in a different language.
The Children and Young People’s service (CYP) is responsible for providing services to children and young people in Suffolk; this includes Family Support (formally known as Early Help), Social Care and services relating to Education, Skills, Youth Justice, and Early Years services. On occasions we may need to collect and use personal data in order to fulfil these duties.
The processing of personal data is governed by the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018), collectively referred to as data protection law.
This privacy notice explains how CYP uses information about you when you contact us or use our services, and how we protect your privacy.
Suffolk County Council is the controller for the personal information that is being processed. If you have any queries about how CYP is collecting or using your personal data, you can contact the service at:
cyp.dataprotection@suffolk.gov.uk
Contact details for the council’s Data Protection Officer and Compliance Manager can be found in the council’s corporate privacy notice, which is available on the council’s website.
Personal data includes information about you, which can be used to identify you as an individual. Examples include:
Special category data is the most sensitive type of personal data and includes:
In order to provide services, we collect the following personal data from you:
We sometimes need to collect the following information from other sources including:
Children and Young People’s services provides the following (non-exhaustive list of) services:
Early Years and Childcare
Education, Skills and Learning
Inclusion Service
Social Care services
Enhanced and preventative services
Management information
Working with other organisations to support the health and wellbeing of children and young people, including the commissioning of services to enable us to do this
We collect and use information about young people and families to enable CYP to provide the above services and to ensure we carry out specific functions for which we are responsible. These functions include:
Personal data
Under data protection law, Children & Young People’s services (CYP) can only process your personal data if it is lawful to do so. Please see the details below of the lawful bases that we rely on for processing different types of personal data.
For processing personal data, we rely on the following lawful basis(es):
Special category data
When we process special category data, we rely on the following additional lawful basis(es): (delete all that do not apply)
Criminal offence data – general processing
CYP also processes criminal offence data which may include:
In addition to the lawful bases that we have identified under “Personal data” above, we process criminal offence data under the following condition(s) of Schedule 1 of the DPA 2018:
Law enforcement purposes
CYP is a competent authority for the purposes of Part 3 of the DPA 2018 and we process personal data so that we can prevent, investigate, and prosecute criminal activities, or exercise criminal penalties
This means that we can process personal data for law enforcement purposes when there is a basis in law for personal data to be processed and:
In addition to the above, we undertake sensitive processing for law enforcement purposes when:
Children & Young People’s services does share information with the following recipients in situations where information is requested by other organisations in order to provide you with the correct service:
We do not transfer any personal data to any countries or international organisations outside of the EU, the EEA (European Economic Area), or any other country that does not have an equivalent level of data protection to the UK.
Data is only held for the minimum period required by CYP to undertake its legal responsibilities. Often, these retention periods are set out by law.
At the end of its retention period, data is reviewed, leading to one of the following outcomes:
Retention periods follow nationally agreed standards, but some retention periods have been amended locally to enable the Council to comply with obligations under law. Further details regarding retention period can be obtained by contacting cyp.dataprotection@suffolk.gov.uk
CYP does not use automated decision-making processes or profiling in respect of your information.
Under data protection law, you have the right to request access to the information that we hold about you. If you would like to make a request to access your personal information, please contact data.protection@suffolk.gov.uk.
You also have other rights regarding your personal data. You can find out more information about these rights by looking at the council’s corporate privacy notice.
If you would like independent advice on this privacy notice or other matters about how Suffolk County Council processes your personal data, including how to make a complaint, you can contact the Information Commissioner's Office at:
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone: 0303 123 1113
Email: casework@ico.org.uk