HR routinely shares information with the following recipients:
- the Office of National Statistics (ONS) on a statutory basis under section 1 of Statistics of Trade Act 1947
- Her Majesty’s Revenue and Customs (HMRC) on a statutory basis under
- the Income Tax (Pay As You Earn) Regulations 2003 (SI 2003/2682);
- the Social Security (Contributions) Regulations 2001 (SI 2001/1004); and
- the Income Tax (Construction Industry Scheme) Regulations 2005 (SI 2005/2045)
- Child Maintenance Service on a statutory basis under the 1993, 2003 or 2012 Child Maintenance Schemes
- Health Partners , our Occupational Health provider, on a contractual basis as part of pre-employment checks, management or ill health retirement referrals detailed in our Sickness Absence policy
- Pluxee UK Ltd, our staff benefits provider, on a contractual basis to provide staff benefits to employees
- Halfords Group PLC, a staff benefit provider who provides salary sacrifice Cycle to Work Scheme.
- Tuskerdirect Limited, a staff benefit provider, on a contractual basis to provide a salary sacrifice car scheme to employees
- M.E.L. Research, an independent research agency, on a contractual basis to provide our staff survey
- Cantium Business Solutions, our criminal records check provider, on a statutory and contractual basis to undertake DBS checks on our behalf
- AGA Performance, our e-learning provider, on a contractual basis to allow access to our e-learning platform
- KCS Professional Services on a contractual basis to provide our lease car scheme. KCS Professional Services routinely shares your information on a statutory basis, with other public agencies or enforcement agencies such as Police Forces, Dart Charge, Local Authorities for the purposes of transferring liability for any fees, fines or penalties relating to traffic offences during the period of your contract
- CTM (North) Limited on a contractual basis to provide a business travel booking service to employees.
- CMP Solutions - an independent workforce investigation and mediation agency, on a contractual basis to provide investigator and mediator services.
- Keystone Training – our approved management training provider.
We share the names and email addresses of employees and their line managers with learning providers when a staff member is enrolled on an apprenticeship. Our list of learning providers is regularly updated to reflect new apprenticeship standards or the completion of apprenticeship programs. A comprehensive and up-to-date list of learning providers is available upon request.
We share employee information with third parties as part of Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE). The data provided will be in two parts:
- Anonymised data detailing staff numbers, staff absences, numbers, and kinds of employee relations cases. This data forms part of the initial due diligence relating to any TUPE transfer and will be shared with any third party with a specific interest in transferring staff as part of a commercial or procurement project
- Specific “employee liability information”, including but not limited to:
- the identity of the employees who will transfer;
- the age of those employees;
- information contained in the ‘statements of employment particulars’ for those employees;
- information relating to any collective agreements which apply to those employees;
- instances of any disciplinary action within the preceding two years taken by the transferor in respect of those employees in circumstances where the ACAS Code of Practice on discipline and grievance applies;
- instances of any grievances raised by those employees within the preceding two years in circumstances where the ACAS Code of Practice on discipline and grievance applies; and
- instances of any legal actions taken by those employees against the transferor in the previous two years, and instances of potential legal actions which may be brought by those employees where the transferor has reasonable grounds to believe such actions might occur.
This data forms part of the due diligence relating to a TUPE transfer and will be shared with the third party identified as the future employers of staff after the transfer, following or as part of a commercial or procurement activity.
In both cases the information will be provided as part of our statutory obligations detailed in Regulation 11 of the Transfer of Undertakings (Protection of Employment) Regulations 2006. Other data sets may voluntarily be provided as part of the TUPE process.
