Our tendering process

Types of tendering process

We mainly use two types of tendering process:

• Open tender when the tender document is made available to anyone interested in the tender opportunity.
• Restricted tender when everyone who's interested in a tender opportunity is asked to complete a supplier questionnaire. Only the organisations who are short-listed following receipt of the supplier questionnaire will be invited to tender.

We also use Frameworks and DPSs (Dynamic Purchasing System) for frequently purchased goods and services. Bidders can apply to join using a supplier questionnaire and self assess that they meet the contract minimum standards. If bidders are accepted onto the contract there is no guarantee of business, however they will then have opportunities to bid for contracts let within the Framework or DPS using mini competitions using template documentation for the Framework or DPS.

Market engagement and bidder events

We endeavour to undertake Market Engagement prior to tendering. Depending on the complexity and nature of the tender, we may also sometimes hold an open event during the tender process.

Free training available

Free training is available to support organisations to tender for contracts with Suffolk County Council.

The training focuses on tendering for services and is available to all potential bidders, charities, non-profit making organisations and limited companies who wish to tender for Suffolk County Council contracts, subject to places being available.

Understanding the Tender Process - Currently under review 

The next training session is on:

•     To be confirmed - October 2024