Move to a different school (in-year applications 2022/2023)

If your child is changing schools, you need to think about:

• your reasons for moving schools
• if the school is right for your child
• how your child will travel to school
• the availability of places in the year group at your preferred school. Be aware that even if the year group is full, you are still able to apply for a place.

Read guidance on transferring schools (PDF, 101KB) before moving your child from their current school.

You can apply for a place for your child at any time to any school outside of the normal admissions round.

Applications will not normally be considered more than one term ahead of the date when you want your child to start at the school. 

Some voluntary aided, free schools and academies may have different arrangements. You should contact them directly for more information. 

Find your nearest schools

We strongly recommend that you check which school is your child's nearest suitable school on our Nearest School Checker because this might not be their catchment area school.

You can find out which are your child's three nearest Suffolk schools (based on the statutory walking distance including Public Rights of Way) by putting their postcode into our Nearest School Checker. 

We update this each year to include new roads and developments.

Check if there is a catchment area school for your child's home address

A catchment area is the geographical area served by a school. The catchment area school may not be the nearest school to your child’s home address.

Some voluntary aided, free schools and academies do not operate catchment areas to prioritise applications to their school. Please check the school's admissions policy for details. 

Use our school catchment area lists to find out if your child's address has a catchment area school.

You can view the catchment area map for individual schools on Suffolk Infolink. 

We would only provide Suffolk County Council funded school travel to your catchment area school if it is the nearest suitable school to your home that would have had a place available for your child and they meet the distance criteria. Please see Step 4 for further information.

If you live near a county border

If you live near the border with Cambridgeshire, Essex or Norfolk you may wish to apply for schools in those local authorities. You can visit their websites for details about the schools in their areas.

Finding out about schools in Suffolk 

You can find information about schools in Suffolk including their website, prospectus and open days.

View the list of schools' details, admissions policies and Supplementary Information Forms or read the relevant Directory of Schools in Suffolk. This will help you to understand how places are offered for each school you are interested in, as they may be different from one another.

• Primary (including infant, junior and middle) schools
• Secondary (including high, middle and upper) schools

Availability of school places 

Check with the Admissions Team or the school on the availability of places for your child’s year group. You need to be:

• aware that even if the year group is full, you are still able to apply for a place
• realistic about your preference(s)
• aware that a place at any school, including your catchment area school, cannot be guaranteed

Choosing a school for a child with Special Educational Needs and Disabilities (SEND)

Read advice and tips for parents choosing a school for a child with SEND.

Suffolk County Council (SCC) Funded School Travel

Please be aware: You must consider how your child will travel to and from school before you apply for a school place.

The following information is very important:

1. We will provide SCC funded school travel to the Nearest Suitable School that would have had a place available for your child when they are: a) aged under 8 and live at least two miles from the school; or b) aged 8 or older and live at least three miles from the school. This would be whether or not an application was made for a place at that school. The nearest suitable school might not be your child's catchment area school.

2. It is important that you check which school is your child’s nearest suitable school on our Nearest School Checker, because this might not be the catchment area school. You can find out which are the three nearest Suffolk schools (based on the statutory walking distance including Public Rights of Way) by putting your child’s postcode into our Nearest School Checker. We update this each year to include new roads and developments.

3. We would only provide SCC funded school travel to your child's Catchment Area School if it is the nearest suitable school to their home that would have had a place available for them and they meet the distance criteria.

4. Your School Preferences and the order you put them on your admissions application could affect your child’s eligibility for SCC funded school travel. Our school travel scenarios can help you work out when your child might be eligible for SCC funded school travel to their school when the age and distance criteria are met. 

5. Full details about SCC funded school travel, including the School Travel Policy, additional arrangements for low income families and those with Special Educational Needs and Disabilities (SEND), can be found at Suffolk on Board.

Applying for a community or voluntary controlled school

If you wish to make an in-year application to a Suffolk community and/or voluntary controlled school:

1. complete an editable version of the in-year application form (CAF2) (Word, 71KB) and email to admissions@suffolk.gov.uk, or if you are unable to access this version apply for a place by downloading and completing an in-year application form (CAF2) (PDF, 204KB)*.
2. if you are applying for a Church of England voluntary controlled school based on religious grounds, complete a Supplementary Information Form (SIF).

Please send any applications, evidence or supporting information by email to admissions@suffolk.gov.uk. If you don’t have access to a scanner, you can take photos of your application form, evidence or supporting information and attach these to your email.

If you are unable to send us your application or supporting evidence by email, you may wish to get proof of posting when you send your application. We are not responsible for forms lost in the post and we do not acknowledge receipt of paper applications. 

*If you don't have a printer please contact us on 0345 600 0981 (local rate) and we will send you a paper application form or a SIF in the post.

If you live in Suffolk and wish to make an in-year application to a school outside Suffolk, please contact the relevant local authority to find out how to apply.

Moving house

If you want to use your new address as your child’s ordinarily resident address you must send us written evidence that you are legally committed to the move with your application form. The evidence must be one of the following:

• Proof of exchange of contracts for your new address.
• Signed letting/tenancy agreement confirming your new address.

Please note that a sale memorandum, an unsigned tenancy agreement or a letter from your solicitor confirming exchange of contracts will take place soon will not be accepted.

Oversubscription criteria

If there are more applications than there are places available, the oversubscription criteria for community and voluntary controlled schools will be applied and the applicants will be ranked. The applicant(s) with the highest criteria will be offered a place(s).

View the list of schools' details, admissions policies and Supplementary Information Forms or read the relevant Directory of Schools in Suffolk. This will help you to understand how places are offered for each school you are interested in, as they may be different from one another.

• Primary (including infant, junior and middle) schools
• Secondary (including high, middle and upper) schools

After you apply for a school place

The Admissions Team aims to notify you of the outcome of your application in writing within 10 school days of receiving it. However, we will notify you in writing of the outcome within 15 school days.

If you have provided an email address on your application form, we will notify you of the outcome by email. If you haven’t provided an email address, we will send you a letter in the post.

If you have not received an email or letter after 15 school days of sending your application, please contact us  by emailing admissions@suffolk.gov.uk or by calling us on 0345 600 0981.

The Admissions Team cannot give you the outcome of your application over the phone.

Unsuccessful applications

If your application is unsuccessful then you will be given the right of appeal.

You may also wish to make another application for a different school.

If your child does not have a local school place, we will offer a place at an alternative community or voluntary controlled school, or notify you of an alternative school in your area.

Waiting lists 

We do not hold waiting lists for in-year applications to community and voluntary controlled schools.

Making another application for the schools you have already applied for

If your application is refused we will not process another application for the same school in the same school year, unless there has been a significant change in circumstances of the:

• parent/carer
• child or
• school.

This might be a house move or a place becoming available at a school.

If circumstances have not changed you can make another application for the following school year. 

For community and voluntary controlled schools, applications will not normally be considered more than one term ahead of the date when you want your child to start at the school. 

Applying for a voluntary aided, free school or academy

If you wish to make an in-year application to a Suffolk voluntary aided, free school or academy, you should:

1. check with the school to see if they have their own application form that they would prefer you to complete and request a copy if required.
2. check whether you need to complete a Supplementary Information Form (SIF), see our list of schools' details, admissions policies and Supplementary Information Forms. A SIF provides extra information for the admissions authority. This helps them apply their oversubscription criteria to rank your application.
3. apply for a place by completing the school’s own application form, or complete an editable version of the in-year application form (ADM1) (Word, 69KB) and email to the school, or if you are unable to access this version apply for a place by downloading and completing the in-year application form (ADM1) (PDF, 216KB)*.
4. complete the SIF (if required).
5. send the application form and the SIF (if required) directly to the school you are applying for.

You can find the email addresses for individual schools on Suffolk Infolink.

*If you don't have a printer please contact us on 0345 600 0981 (local rate) and we will send you a paper application form or a SIF in the post.

If you live in Suffolk and wish to make an in-year application to a school outside Suffolk, please contact the relevant local authority to find out how to apply. 

Oversubscription criteria

If there are more applications than there are places available, the oversubscription criteria for the relevant school will be applied and the applicants will be ranked. The applicant(s) with the highest criteria will be offered a place(s).

View the list of schools' details, admissions policies and Supplementary Information Forms or read the relevant Directory of Schools in Suffolk. This will help you to understand how places are offered for each school you are interested in, as they may be different from one another.

• Primary (including infant, junior and middle) schools
• Secondary (including high, middle and upper) schools

After you apply for a school place

The school should aim to notify you of the outcome of your application in writing within 10 school days of receiving it. However, they must notify you in writing of the outcome within 15 school days.

Contact information for all schools is available from our online Infolink directory of schools in Suffolk

Unsuccessful applications

If your application is unsuccessful then you will have a legal right to appeal the decision. The details of how to appeal should be included in the decision letter from the school.

You may also wish to make another application for a different school.

If your child does not have a local school place and the school notifies us of their decision, we will offer a place at an alternative community or voluntary controlled school, or notify you of an alternative school in your area. 

Waiting lists

You should speak to the school or visit the school's own website for information on waiting lists.

Making another application for the schools you have already applied for

You should speak to the school or visit the school's own website for information on when you can make another application for a school you have already applied for. In most cases, if your application is refused another application will not be processed for the same school year, unless there has been a significant change in circumstances of the:

• parent/carer
• child or
• school.

This might be a house move or a place becoming available at a school.

If circumstances have not changed you can make another application for the following school year. 

You can download Suffolk County Council’s Determined Admission Arrangements for 2022/2023. These include:

• The oversubscription criteria for community and voluntary controlled schools
• Co-ordinated Admissions Scheme
• Published Admission Numbers for Suffolk schools
• Supplementary Information Form for voluntary controlled schools.

You can search the list of schools' details, admissions policies and Supplementary Information Forms for the 2022/2023 school year. 

Find out about Suffolk's Fair Access Protocol.

Download the Local Authority Report 2022.

Ofsted are changing the way they inspect and report on schools. Parents can find out how this will affect them.