Personal Education Plans (PEP) and the Pupil Premium Grant (PPG) for children in care

Information about Pupil Education Planning and additional funding arrangements for children in care.

The Personal Education Plan

The Personal Education Plan (PEP) is central to improving educational outcomes for children in care. It is how the views of the school, parent/carer, other relevant professionals, and the child or young person are gathered.  It considers what is going well and what is going less well, identifies the needs the plan should try to meet and how they will be met through the use of supported SMART targets.

When a child comes into care the social worker must initiate a Personal Education Plan (PEP) and should continue to lead the plan to ensure that it is an effective element of the care plan.  In Suffolk the PEP is divided into two parts: the PEP document and the PEP meeting. There are clear lines of accountability and responsibility for each part. Read more information about Personal Education Plans (PDF, 283KB).

The online PEP document for children in years Reception to 13

An online PEP is required termly for all statutory school age pupils and post-16 learners in the care of Suffolk County Council. The PEP will need to be completed via CLA Tracker

Read guidance on completing the online Suffolk Personal Education Plan (PDF, 400KB).

Changes to CLA Tracker and the PEP process for children in care attending alternative provision or on a reduced timetable have been implemented. A new tab has been added to capture the timetable and education provision for these young people. Supporting documentation (PDF, 425KB) has been written to guide completion of this new section of the PEP. For support or further information please contact Nicky Clifton on 01473 260694.

View a model PEP review cycle (PDF, 212KB) for writing reviewing and quality assuring a PEP.

The Statutory Guidance provides more detail about what makes a high quality PEP.

Examples of PEPs that have been completed on CLA Tracker:

PEP document templates for Early Years children

The templates schools should use for the Personal Education Planning of early years children in the care of Suffolk County Council:


The Pupil Premium Grant for Children in Care

The Conditions of Grant for the Pupil Premium Grant for children in care have changed from April 2014 and the grant must now be managed by the local authority’s Virtual School Head who will require from schools satisfactory information on current attainment and progress along with plans for appropriate interventions and assessment before passing the grant on.

Note also that, from April 2014, Pupil Premium was extended to some children who have previously been in care, such as adopted children.  The additional funding arising from this is provided directly to schools and is not related to the processes outlined here, which is specifically about children in care.

The Pupil Premium Grant for children in care is currently £2,300 per child in care per year and is managed by the Virtual School Head to improve the attainment and progress of children in the care of Suffolk.

Read the Conditions of Grant.

Eligibility criteria

Children in care in national curriculum years R – 11 are eligible for the Pupil Premium Grant (PPG) for children in care.  The Suffolk Virtual School Head manages the PPG for children in the care of Suffolk County Council.  The PPG for children in the care of other local authorities is managed by the Virtual School Head in those authorities.  Please contact the relevant Virtual School for details of their process.

The £2,300 Pupil Premium Grant for children who have been adopted from care, or moved from care to a special guardianship order or residence/child care arrangements order is not managed by the Virtual School Head, but comes directly to the schools.

Amount for 2018-19

The full amount is £2,300 per child in care. In Suffolk, up to £600 will be paid termly to schools, linked to the Virtual School's moderation of a sufficient termly PEP for eligible pupils.  Any remaining funding is managed directly by the Suffolk Virtual School Head to support children with greater levels of need or where interventions can be obtained more cost-effectively by commissioning in bulk.  Read more details about the Pupil Premium Grant for Suffolk’s children in care, 2018-19 


We have developed the following FAQs on Pupil Premium Grant funding for children in the care of Suffolk. This guidance can be accessed here (correct as of January 2019).

How are payments made?

The Suffolk Virtual School Head writes to relevant head teachers and designated teachers at the beginning of each term and reminds them to complete the online PEP before the end of term deadline as this is a requirement for the following term's PPG payment.  

The deadline for Spring Term 2019 PEPs for pupils in years R-13 to be completed and submitted on CLA Tracker is Friday 29 March 2019.

More information

There are many best practice reports available including How Schools are spending the funding (Ofsted) and Evaluation of Pupil Premium Research Report July 2013.

The Education Endowment Foundation Toolkit is also very useful in helping to identify strategies that are most effective and has been used to identify the preferred interventions found in the Suffolk PEP.

Early Years Pupil Premium

Eligibility for the Early Years Pupil Premium is different for early years settings than for schools and is paid at a different rate. Read details from the Early years pupil premium: guide for local authorities.

See how Suffolk County Council implements the Early Years Pupil Premium for children in care (PDF, 185KB).  

For further information please contact the Suffolk Family Information Service on 0345 60 800 33 or

Other school funding to support children in care

Eligibility criteria

Suffolk’s maintained primary and secondary schools receive funds in respect of children in care from the Dedicated Schools Grant.  Academies and free schools also receive the equivalent through the Education Funding Agency.  Pupil Referral Units and Special Schools do not receive this funding;  they are funded based on High Needs Place Funding and High Needs Top Up.

The pupil data used for the allocation of this funding is now provided to the Local Authority directly from the Department for Education so schools must ensure that the legal status of children in care is accurately recording in the MIS before the Spring school census.  Funding is based on children in the care of any authority at 31 March, on roll at Suffolk maintained primary or secondary school for the Spring school census, and in national curriculum years R – 11.

Amount for 2017-18

Full year £925 and fixed for that year irrespective of changes of school during the year.

How are payments made?

As part of the normal payment process for both the DSG (maintained schools) and from the EFA (academies and free schools).

More information

Schools Block Funding is the source of central government funding provided to run all schools maintained by local authorities (through the DSG) and academies and free schools (through the EFA).

The arrangements described above are made through the Suffolk Schools’ Forum. They apply only to schools maintained by Suffolk County Council and to Suffolk academies and free schools.

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