Other events (classed by Suffolk County Council) include:
- carnivals
- fayres/fairs
- festivals
- concerts
Working out the cost to pay
Other events are assessed through the “Event Impact Matrix (use table below) which looks to assess the impact of the event and provide an “Impact Score”.
This score will sit within a range, this range provides the rate of the “event application fee” for the event.
Depending on the range in which the score falls, it will also indicate whether the Highway Restriction Fee applies to the event. Read “paying the fee” for more information.
Event Impact Matrix
The below table is used to assess the event to determine the Event Impact Score.
This is calculated as (Event Size Score) + (Restriction Number Score) + (Duration Score) = The Event Impact Score
Worked Example
Event has 100 people attending with a road closure (1x Restriction) and will be for 4 hours duration, this would have Event Impact Score as follows:
Event Size Score is 1
+ Restriction Number Score is 1
+ Duration Score is 0
= The Event Impact Score equals 2
How to work out Event Impact Score
|
Event estimate attendance
|
Highway restrictions(s)
|
Duration of highway restriction*
|
|
Event size
|
Score
|
Restriction number
|
Score
|
Duration
|
Score
|
|
Small (0-99)
|
0 |
None
|
0 |
0 to 5 hours
|
0 |
|
Medium (100-499)
|
1 |
One to three
|
1 |
5 to 12 hours
|
1 |
|
Large (500-4999)
|
2 |
Three to ten
|
2 |
12 to 24 hours
|
2 |
|
Major (5000+)
|
3 |
Ten+
|
3 |
48+ hours
|
3 |
*Duration of highway restriction for example is calculated by taking the time the first road closes to the time the final road reopens i.e. If road A shuts at 9am and opens at 12pm but road B shuts at 10am and reopens at 1pm the duration would be 9am until 1pm thus 4 hours of closure.
Note: highway restrictions can include (but are not limited to): temporary road closures, implementation of a temporary or suspension of an existing one-way restriction, banned turn or prohibition of entry, implementation of a temporary speed limit or to implement or suspend a temporary weight, width or waiting restriction.
Event application and Highway Restriction Fee
The below table outlines the fees associated with processing event applications on the highway and this is dependent on the impact score achieved on the “Event Impact Matrix”.
|
Impact Score
|
Event Application Fee
|
If a Highway Restriction is required (i.e., Road Closure, One-Way, etc.), an additional charge of below will apply
|
|
0-2
|
£0
|
£0
|
|
3-5
|
£150
|
£0
|
|
6-7
|
£250
|
£700
|
|
8-9
|
£350
|
£700
|
Note: the applicant will be responsible for paying the relevant event application fee and highway restriction fee for the event. Furthermore, the applicant will be responsible for any other associated costs/charges for holding the event safely on the highway (e.g. traffic management/ traffic control).
Suffolk County Council may require confirmation of the relevant public liability insurances and qualifications for the event. Unfortunately, Suffolk County Council cannot recommend a traffic management supplier, however, there are many local suppliers within Suffolk and surrounding the areas.
