• Copies can be made from many of the items in the collections as long as the original is in good physical condition and suitable in size and format.  There may be restrictions on what can be copied.  Unless special arrangements are made, advance payment is necessary on all orders.
• Photocopies can be supplied on A3 or A4 sized paper.
• Items which are too large, heavy, frail, tightly bound, or awkward in format to be placed on the copier without risk of damage can not be photocopied but such material may be suitable for digitisation.
• Other items that can not be photocopied are Parish registers, Will registers copies, bound newspaper volumes, Inclosure awards, Tithe maps, Tithe awards, more than 10% of the sheet area of Ordnance Survey maps within the last 50 years.
• Reader-printer copies can be made from microfilm or microfiche.  Self-service machines are available for fiche and film. Please give full and accurate references including date, page and column for newspaper articles otherwise you may incur a research charge; staff cannot search for wrongly or inadequately cited material.
• Material available on microfilm or fiche includes: Parish registers, Will registers, Register Bills and Bishop's Transcripts, transcripts of parish registers, monumental and churchyard inscriptions, newspapers, census returns, pre-1837 nonconformist registers
• International Genealogical Index (except for individual surnames), certain microfilms from British Library or other institutions (though permission is held from the National Archive) can not be copied.
• Photographic Prints are often a practicable means of reproducing documents, especially maps, which cannot be photocopied; they are also more durable and of a higher quality. Copies of photographs will be supplied where copyright allows. Orders usually take 2-3 weeks to complete.  Negatives made in the course of fulfilling orders remain the property of the Record Office.
• 35mm microfilm is particularly suitable for volumes or lengthy series of documents. The normal current scale of charges applies to new filming but a reduced quotation will be made where a copy can be taken from an existing stock negative.
• New/master microfiche can be supplied.  Copies can be made for a reduced fee where a master microfiche is already held, e.g. of parish registers.

If you are unsure of which copyright order form to use please contact one of the branches.  

• Ordering copies from published works - form 2 (PDF, 90Kb)
• Ordering copies from unpublished works - form 3 (PDF, 89Kb)
• Requests to publish copies in electronic format - form 11 (PDF, 87Kb)
• Requests to publish copies in non-electronic format - form 12 (PDF, 87Kb)

All reproductions are supplied for the purposes of private study and research only in the first instance. Publication in any form requires our permission and it may be necessary for the document owner or copyright owner to be consulted. A charge may be payable on publication.  Current prices for copies can be found in our Goods and Services price list (PDF, 37Kb).  Details of reproduction charges can be found in our Reproduction charges price list (PDF, 27Kb).  If you wish to pay by credit or debit card please download the relevant form (PDF, 38Kb) and post or fax it to the appropriate branch - details are on the form.  If you wish to fax us the form please contact the branch by telephone to ensure that they are ready to receive the fax.