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Recording

  

On this page you will find policies and guidance to ensure accurate and meaningful record keeping in the Children's Social Care service. These include:

  • Policies, procedures and best practice guidance for recording
  • Guidance about using the Integrated Children's System (ICS)

Policies, procedures and best practice guidance for recording

The Suffolk policy Case Recording policy, procedures and best practice guidance. ( PDF 142Kb) covers all aspects of case recording in the Children's Social Care service in Suffolk.
Supporting information is: Use of COMPASS Headings ( PDF 41Kb ) to provide guidance about the information to record under each heading of COMPASS Observations.
Responsibility for completing templates on the Integrated Children's system (ICS) ( PDF 36Kb ) 
Guidance about the use of genograms ( PDF 32Kb )
The At a Glance Guide to case recording ( PDF 40Kb ) gives an overview of the policy and requirements for recording in the children's social care service
Paper case files should be maintained according to the Filing index and format for case files ( PDF 94Kb)

A chronology ( PDF 200Kb) must be maintained for every child receiving a service from children's social care. The At a glance guide to chronologies (PDF, 29 kb) is a practical reminder about how to approach and complete a chronology. Here is the format for a chronology to use on paper files until the ICS version is available.

Access to Records: This Leaflet ( PDF 480 Kb ) explains how to access files

Recording in Children's Centres and services providing early intervention: Staff in these services must follow this Guide to effective recording for staff providing Family Support Services

Using the Integrated Children’s System (ICS)

ICS User Guide: Contacts and referrals  ( PDF 26.5 Kb )

ICS User Guide: Recording a statement of needs ( PDF 28Kb )

ICS User Guide: Recording siblings and children living in the same household  ( PDF 17.5 Kb )

ICS User Guide: Recording an initial assessment ( PDF 17.5 Kb )

ICS User Guide: Recording child protection enquiries  ( PDF 18.5 Kb )

ICS User Guide: Recording a core assessment ( PDF 20 Kb )

ICS User Guide: Recording a care plan ( PDF 24.5 Kb )

ICS User Guide: Creating a client frontsheet ( PDF 66Kb )

ICS User Guide: recording the private fostering process ( PDF 26Kb )

ICS User Guide: Case closure procedure  ( PDF 16.5 Kb )

ICS User Guide 11: CYP Duplicates procedure ( PDF 233.82 Kb )

ICS User Guide 12: Recording post adoption ( PDF 17.00  Kb )

ICS User Guide 13: Recording Activities and Observations ( PDF 158.00 Kb )


More detailed ICS User Guides and the ICS e-learning programmes are available on COLIN. Search on COLIN under ICS User Guides.

Here are some of the relevant guides:

To resolve issues with using CareFirst 6, staff should contact the IT Helpdesk.

 

Good practice